Tuesday Jan 13, 2009

2009 is off to a flying start for OfficeDrop with features in the Wall Street Journal and the Kim Komando show. We have an exciting year planned with tons of great features and products in the pipeline. Read on to learn more about what's in store in this edition.

Fire your filing cabinet. Sign up to Go Paperless

We are pleased to announce a hotly-requested feature and we want to introduce it first to our valued customers and newsletter subscribers. You have already come to love OfficeDrop, its Scanvelopes and the search and organization tools. Now, with OfficeDrop's Go Paperless plan, you can get all your filing cabinets digitized at OfficeDrop. You send us your documents in pre-paid boxes shipped using FedEx (they work very similar to the postage-paid Scanvelopes). Existing file labels can be preserved, and you can choose to have them stored in your OfficeDrop account and/or get them back as searchable PDFs in a DVD. Pricing starts at 15 cents per sheet, a no-brainer, compared to the industry average of compare 25 to 50 cents per sheet.

To learn more, fill out this 15-second form with your contact information.

Introducing OfficeDrop Secure-Shred

We have been piloting another frequently requested feature and now it is official. When you now send in your OfficeDrop Scanvelopes, you may choose to have their contents secure-shredded by OfficeDrop. Your documents will be shredded approximately one week after your receive the email confirming that your documents have been digitized by OfficeDrop, thereby giving you adequate time to verify and ensure that all the contents are in your account.

All you need to do is to check the box in the back flap of the Scanvelope, as illustrated below:

By checking the box, you recycle paper that you are not otherwise recycling. To quote The Green Wikia, a ton of paper made from recycled fibers instead of virgin fibers conserves:

• 17-31 trees
• 60 pounds of air pollutants
• 4,000 KWh of electricity
• 7000 gallons of water

Emailing documents to OfficeDrop - Up-close and Personal:

Not surprisingly, emailing documents to OfficeDrop is fast becoming a very popular way of securely storing documents at OfficeDrop. The "fire and forget" approach makes emailing documents really easy, and over the years, we have all come to use and love email. Ok, maybe love is a bit of an overstatement :-)

A recent blog post, explains this feature in detail, starting with how each OfficeDrop account gets its own unique email address, which is "your-username"@myofficedrop.com and then speaks to the benefits of this feature in an FAQ fashion. Do you use this feature as part of your workflow? Do you find it a time-saver?

Read this very useful post to get the most out of your OfficeDrop account.