Does the IRS accept digitized or scanned versions of my documents instead of paper documents?
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Yes, the Internal Revenue Service (IRS) has been accepting digitized or scanned versions of paper documents since 1997 in lieu of paper documents.
It established the steps that one needs to take when digitizing paper documents in Rev. Proc. 97-22.
The procedure outlines
detailed requirements that a taxpayer's system must meet to be
considered adequate for IRS purposes.
The taxpayer must ensure "an accurate and complete transfer
of original computerized books and records to an electronic storage
media. The electronic storage system must also index, store, preserve,
retrieve, and reproduce the electronically stored books and
records."
At OfficeDrop, we follow the IRS procedures to help you go paperless:
- The digitized or scanned versions of a paper document resemble the paper version. Other than enhancing the image to make it more readable, OfficeDrop does not alter the digital representation of the document
- If the source paper document is human readable, then the digitized version will be. If on the other hand, you cannot read the source document, we cannot guarantee if the digital version will be readable.
- All the content of your documents is automatically indexed. That means you can find them just by searching on the content within the documents.
- If you would like to emulate the idea of labelling folders, you can use the labelling facility within OfficeDrop to label your documents.
- All documents are stored in our highly available data centers and therefore are preserved forever, unless, you delete them.
- All the documents are available in PDF form for you to download for offline use or for printing. That means you can reproduce your paper documents.
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